What Documents Do I Need to Get a Passport?

Applying for a passport might seem daunting, but understanding the required documents can simplify the process significantly. Whether you’re a first-time applicant or renewing, knowing exactly what to prepare ensures a smoother experience at the Post Office and avoids potential delays. This guide outlines the essential documents you’ll need to gather to successfully apply for your U.S. passport. Starting your preparation early is key to stress-free travel planning.

Step 1: Essential Documents to Gather for Your Passport Application

Before heading to apply for your passport, ensure you have all the necessary paperwork in order. The U.S. Department of State requires specific documents to verify your identity and U.S. citizenship. For a smooth application process, gather these items well in advance of your appointment.

• Application Form DS-11 (Unsigned): This is the primary form for first-time passport applicants, minors, and those who cannot renew their passport by mail. You can complete this form online on the State Department website, but remember, do not sign it until instructed to do so by a postal employee.

• Proof of Identity: You must present an original document to prove your identity. Acceptable forms include:

  • Valid Driver’s License
  • Certificate of Naturalization
  • Valid U.S. Military ID
  • Government-issued ID card

  You will also need to provide a photocopy of both the front and back of your identity document.

• Proof of U.S. Citizenship: Evidence of your U.S. citizenship is crucial. Acceptable documents include:

  • Birth Certificate issued by a U.S. city, county, or state
  • Certificate of Citizenship
  • Consular Report of Birth Abroad
  • Expired U.S. Passport

  Similar to your identity document, you’ll need to submit a photocopy of the front and back of your U.S. Citizenship document.

• Passport Photo: A recent passport photo that meets specific requirements is mandatory. The photo must be:

  • In color
  • 2×2 inches in size
  • Taken within the last 6 months
  • Show your full face, front view, with a plain white or off-white background.
  • Taken in normal street attire. Uniforms or clothing that looks like a uniform should not be worn.

• Passport Fees: Be prepared to pay the necessary passport fees. These are divided into two parts: application acceptance fees and application processing fees. Understanding the fee structure ensures you have the correct payment method ready.

  Apply for a Passport in Person

Step 2: Preparing Your Passport Application Package

Once you’ve gathered all the necessary documents, the next step is to organize your application package. This involves completing the application form correctly, getting a compliant passport photo, and making photocopies of your vital documents.

1. Complete Form DS-11 Online: Navigate to the U.S. Department of State website and fill out the Form DS-11 Application for U.S. Passport. Completing it online helps ensure accuracy and legibility.

2. Print and Do Not Sign: After completing the form online, print it out. It’s crucial not to sign the application at this stage. You will be required to sign it in the presence of a designated passport acceptance agent at the Post Office.

3. Get a Passport Photo: Obtain a passport photo that adheres to the U.S. Department of State’s guidelines. Many drugstores and photo studios offer passport photo services. Alternatively, some Post Offices also provide this service for an additional fee.

4. Photocopy Identity and Citizenship Proofs: Make clear photocopies of both sides of your proof of identity and proof of U.S. citizenship documents. Ensure that all information is legible on the copies.

5. Calculate and Prepare Fees: Understand the passport fees involved. For first-time applicants, there are typically two separate fees:

   • Acceptance Fee: Paid to the Post Office at the time of application submission.
   • Processing Fee: Paid to the U.S. Department of State, usually sent along with your application package.

   Post Offices generally accept credit cards, debit cards, checks, and money orders for acceptance fees. State Department fees can be paid via personal check, certified check, cashier’s check, traveler’s check, or money order, payable to “U.S. Department of State.”

   Get Started on Your Application

Step 3: Scheduling Your Passport Appointment

To apply for a passport in person at a participating Post Office, scheduling an appointment is generally required. This helps manage the application process and reduces wait times.

Scheduling Online:

1. Visit the Retail Customer Appointment Scheduler.
2. Select “Passport Appointment” and indicate the number of adults and minors applying.
3. You can search for available appointments by location or date. Choose the option that best suits your needs.
4. Select your preferred Post Office location, date, and time from the available slots.
5. Enter your contact information and agree to the terms and conditions.
6. Review your appointment details and confirm to finalize your booking.

If you need to change or cancel your appointment, use the “Manage Appointments” tab on the scheduler, using your confirmation number and contact details.

Using a Self-Service Kiosk:

1. Go to a Post Office with a self-service kiosk. Find USPS Locations to locate one near you.
2. At the kiosk, select “Other Services,” then “Passport Scheduler.”
3. Choose “Passport Appointment” and specify the number of applicants.
4. Search for Post Office locations by ZIP Code or City/State.
5. Select an available appointment date and time.
6. Agree to the terms and conditions, then enter your contact information.
7. Review and confirm your appointment details, then select “Schedule Appointment.”
8. Collect your printed receipt which includes your confirmation number and appointment information.

Step 4: Understanding Passport Acceptance and Processing Fees

Applying for a passport involves two primary fee types: acceptance fees and processing fees. Knowing how and when to pay each fee is an important part of the application process.

Application Acceptance Fees – Paid at the Post Office

These fees are paid directly to the Post Office at the time you submit your application. Acceptable payment methods typically include checks or money orders (payable to “Postmaster”), debit cards, or credit cards.

• $35.00 – Post Office acceptance fee
• $15.00 – Post Office photo fee (if you choose to use their photo service)

Application Processing Fees – Paid to the Department of State

These fees are sent to the U.S. Department of State along with your application package. These must be paid separately from the USPS acceptance fees. Acceptable payment methods include personal checks, certified checks, cashier’s checks, traveler’s checks, or money orders, payable to “U.S. Department of State.”

By preparing all required documents, understanding the application steps, and being aware of the associated fees, you can navigate the passport application process with confidence and ensure you’re ready for your international travels.