The Olympus Knowledge Exchange System (KE) represents a forward-thinking software solution designed to centralize reprocessing records and manage images. It achieves this by enhancing the connectivity of Olympus medical devices within healthcare facilities. KE acts as a central hub for managing endoscope reprocessing data and images, ensuring seamless workflow and data integrity.
KE: A Modular Platform for Interoperability
The KE platform boasts a modular design built upon standard communication protocols such as HL7 and DICOM. This strategic design facilitates interoperability with most contemporary Electronic Medical Record (EMR), Radiology Information System (RIS), and Picture Archiving and Communication Systems (PACS). Its adherence to industry standards allows for smooth integration into existing healthcare IT infrastructure.
When the KE communication and reprocessing management modules are used in tandem, patient and procedure data flows smoothly between the procedure and reprocessing rooms. This creates a closed-loop system that reduces manual data entry and improves accuracy.
Streamlining Workflow in the Procedure Room
Enhanced Data Entry
The KE system minimizes error-prone manual data entry. Users can easily search for patient information within the Olympus CV-190 interface. By retrieving exam and patient details from their RIS or EMR system(s) using the KE HL7 or DICOM modules, users save time and reduce the likelihood of data entry errors. This streamlined process improves efficiency and data quality.
Superior Image Quality
Leveraging proprietary knowledge of the Olympus CV-190 video processor, the KE HL7 and KE DICOM modules offer the capability to transfer procedure images to a PACS or EMR system at the highest resolution available. This ensures that clinicians have access to the clearest and most detailed images for accurate diagnosis and treatment planning.
Optimizing Reprocessing in the Reprocessing Room
Data-Driven Reprocessing
The KE Reprocessing Management Module (KE RMM) plays a critical role in achieving optimal reprocessing outcomes. When integrated with an OER-Pro automated endoscope reprocessor, KE RMM empowers users to electronically track reprocessing data and identify potential quality issues that could compromise patient safety. This proactive approach helps to maintain high standards of hygiene and infection control.
Ensuring Reprocessing Compliance
The KE RMM’s data architecture enables the merging of patient, procedural, and reprocessing records. By consolidating this disparate data, KE RMM helps users demonstrate compliance with regulatory and accreditation agency standards. This comprehensive data trail provides valuable documentation for audits and quality assurance initiatives.
Real-Time Alerts, Notifications, and Logs
KE RMM leverages the OER-Pro’s Radio Frequency Identification (RFID) technology to streamline data entry and provide users with timely notifications and alerts:
Alerts and Notifications:
- Notification when consumable replacement is near or past its threshold.
- Alerts when preventive maintenance is approaching or overdue.
- Notification when cabinet hang time has been exceeded.
- Alerts if an endoscope with incomplete reprocessing documentation is connected to the Olympus CV-190 processor.
Logs:
- Automatic logging of high-level disinfectant changes.
- Tracking of consumable and preventative maintenance costs.
- Logging of Minimum Recommended Concentration (MRC) testing results.
*Note: This feature requires CV-190 and 180 or 190 series scopes.
Conclusion: Optimizing Endoscope Reprocessing with KE
The Olympus Knowledge Exchange System (KE) offers a comprehensive solution for managing endoscope reprocessing data and images. By streamlining workflows, improving data accuracy, and enhancing compliance, KE contributes to improved patient safety and operational efficiency in healthcare facilities. Through its integration with Olympus devices and adherence to industry standards, KE provides a valuable tool for healthcare professionals seeking to optimize their endoscope reprocessing practices.
