What Is Needed for a Passport: A Comprehensive Guide

Applying for a passport can seem daunting, but understanding the required documents and steps can streamline the process. Whether you’re a first-time applicant or renewing, this guide provides a detailed overview of What Is Needed For A Passport.

Step 1: Gather Documents Early

Begin your passport application well in advance of your planned international travel – ideally, several months. Passport processing times can fluctuate, so it’s always wise to check the State Department’s official website for the most current estimates. First-time applicants, minors, and those ineligible for mail-in renewals typically need to apply in person. The U.S. State Department website outlines everything you need to bring.

The essential documents include:

• Application Forms: Ensure you have the correct, unsigned application forms.
• Proof of Identity: This could be a driver’s license or other government-issued ID. You’ll need the original document and a photocopy of both the front and back.
• Proof of U.S. Citizenship: A birth certificate or naturalization certificate serves as proof. Bring the original and a photocopy of both sides.
• Passport Fees: Be prepared to pay the required fees.

Apply for a Passport in Person

Step 2: Prepare Your Application Package

The U.S. Department of State’s website is your best resource for detailed information on how to apply for a passport and the specific documents required.

1. Complete Form DS-11: Access the Form DS-11 Application for U.S. Passport on the State Department website and fill it out accurately.

2. Print the Application: After completing the form online, print it. Crucially, DO NOT SIGN the application until instructed to do so by a postal employee.

3. Passport Photo: Obtain a passport photo that meets the State Department’s requirements.

   Passport photo showcasing proper size, background, and pose as required by the U.S. Department of State.

4. Photocopy Documents: Make photocopies of your proof of identity and U.S. Citizenship documents.

5. Calculate Fees: Determine the correct passport fees. Post Offices generally accept credit cards, checks, and money orders for acceptance fees. State Department fees are typically mailed with your application and can be paid via personal check, certified check, cashier’s check, traveler’s check, or money order payable to “U.S. Department of State.”

Get Started on Your Application

Step 3: Schedule an Appointment

Many Post Offices offer passport services during specific hours. Use the online Retail Customer Appointment Scheduler or a Post Office lobby self-service kiosk to schedule your appointment.

Scheduling Online:

1. Visit Schedule an Appointment.
2. Select the required passport service and specify the number of adults and minors needing appointments.
3. Search for appointments by location or date. If searching by location, you will be prompted to choose a date and time. Conversely, searching by date requires selecting a location and time.
4. After choosing your appointment details, provide your contact information and agree to the Terms and Conditions.
5. Click Review Appointment and confirm your appointment.

To modify or cancel an appointment, click the Manage Appointments tab and enter your confirmation number and email address or phone number.

Using a Self-Service Kiosk:

1. Visit a Post Office location equipped with lobby self-service kiosks. Find USPS Locations.
2. At the kiosk, touch the screen to begin, then select “Other Services,” followed by “Passport Scheduler.”
3. Select the appropriate passport service and indicate the number of adults and minors needing appointments.
4. Search for Post Office locations by ZIP Code™ or City/State and choose a location.
5. Select an available appointment date and time, and agree to the Terms and Conditions.
6. Enter your contact information and choose whether to receive SMS text notifications.
7. Review and confirm your information, then select “Schedule Appointment” to finalize.
8. Retain the printed receipt detailing your confirmation number and appointment details.

A self-service kiosk at a USPS location allowing customers to schedule various services, including passport appointments.

Step 4: Pay Passport Acceptance & Processing Fees

Applying for a first-time passport involves two primary fees: an application acceptance fee and an application processing fee. Additional costs may include passport photos and expedited processing.

Application Acceptance Fees – Postal Service

Pay acceptance fees in person at the Post Office using a check or money order (payable to “Postmaster”), debit card, or credit card.

• $35.00 – Post Office acceptance fee
• $15.00 – Post Office photo fee (if needed)

Application Processing Fees – Department of State

State Department payment is sent with your application package. State Department fees are paid separately from USPS fees. Acceptable forms of payment include personal, certified, or cashier’s check, traveler’s check, or money order payable to “U.S. Department of State”.

By following these steps and gathering the necessary documents, you can navigate the passport application process more efficiently. Always refer to the U.S. Department of State’s official website for the most up-to-date information and requirements.