Understanding the Department of Defense (DoD) travel policy is crucial for service members, civilian employees, and authorizing officials (AOs). Navigating the complexities of the Joint Travel Regulations (JTR) can be challenging, leading to potential errors and misuse of funds. This article clarifies common misconceptions and highlights key aspects of DoD travel policy, focusing on identifying what is not true.
One common misconception is the extent of an Authorizing Official’s (AO) authority. An AO’s power is not unlimited. They cannot simply approve payment for items not specifically addressed in the JTR. The JTR provides a comprehensive framework for travel entitlements, and AOs must adhere to its guidelines. Approving unauthorized expenses is a direct violation of the policy.
Another area of misunderstanding revolves around the use of rental vehicles. While AOs can approve rental cars for official travel at the Temporary Duty (TDY) location, these vehicles are strictly for official business. Using an official rental car for personal activities, such as visiting relatives on non-duty days, is not permitted. The rental car should be used for transport to and from work, official meetings, and other duty-related tasks.
When booking official flights, the objective is not always to select the absolute least expensive option. While cost-consciousness is important, factors such as mission requirements, convenience, and security must also be considered. GSA City Pair flights offer discounted, capacity-controlled seats and often provide better value and flexibility than the cheapest commercially available fares. It is important to balance cost with these other factors for optimized travel.
Regarding Personally Owned Vehicles (POVs), it’s essential to understand the rules for mileage allowance. If multiple official travelers ride together in a POV, only the traveler who incurs the vehicle operating expenses can claim the mileage allowance. Passengers cannot claim mileage reimbursement, even if they are also on official travel. This prevents duplicate reimbursement for the same trip.
While the DoD encourages the use of Government quarters or privatized lodging (especially at installations within the Integrated Lodging Program Pilot (ILPP)), there are exceptions. A DoD civilian employee at a non-ILPP location is not always required to stay in government quarters or privatized lodging. The requirement depends on the availability and suitability of government lodging and the specific circumstances of the TDY.
Finally, the per diem rate for travel within the Contiguous United States (CONUS) covers lodging, meals, and incidental expenses. However, lodging tax is not included in the per diem rate. It is reimbursed as a separate expense, provided it is reasonable and customary for the location.
When a uniformed member is TDY to a U.S. installation and has access to Government quarters and a Government dining facility with all three meals available, the Government Meal Rate applies. This rate is significantly lower than the standard meal per diem rate, reflecting the reduced expense to the traveler.
In conclusion, a thorough understanding of the DoD travel policy is essential for all involved. By clarifying these common misconceptions and focusing on what is not true, individuals can ensure compliance, prevent errors, and optimize their travel experiences within the DoD framework.
